Significant Safeguarding Incident Notification Guidance and Form

All completed forms to be sent to: scr.sandwell@nhs.net

Introduction

  •  Partners of Sandwell Safeguarding Children Board (SSCB) have a responsibility to ensure, as far as possible, the safety of children and young people within the context of the services they provide.  Significant Safeguarding Incidents, when they do occur, can cause pain and suffering to those directly involved, have the potential to generate media interest and undermine public confidence in the system.
  • It is therefore essential that SSCB has in place an established system for dealing with Significant Safeguarding Incidents.
  • The aim of this guidance is to support the learning and improvement framework by clarifying the way in which partner organisations can bring Significant Safeguarding Incidents to the attention of SSCB, and outlines the investigative process.
  • It is hoped that this guidance will enable SSCB to develop an overview of Significant Safeguarding Incidents in order to highlight deficiencies in provision that might not be obvious if incidents are considered in isolation.  It also affords an opportunity to identify effective practice.  Through this guidance, the SSCB aims to ensure that there is a rigorous system of scrutiny in place at local level.  Common themes and emerging trends identified by examining all Significant Safeguarding
  • Incidents can be used to inform future policy development, the quality and practice audit schedule and learning and development program

Framework for the Reporting of a Significant Safeguarding Incident to SSCB

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The Principal Aim of Significant Safeguarding Incident Reporting

The principal aim of Significant Safeguarding Incident reporting is to ensure that there is a rigorous system of scrutiny in place at local level which identifies common themes and emerging trends by examining all Significant Safeguarding Incidents which will inform future policy, guidance and training and improve practice.

The Objectives of Significant Safeguarding Incident Reporting

  • To provide partner agency’s with a process to raise Significant Safeguarding Incidents to the SSCB
  • To enable the SSCB to have oversight of, and make recommendations in respect of, key safeguarding themes and risks for children in Sandwell
  • identify areas of improvement to risk assessment, management and other practice
  • establish if there are any lessons to be learnt
  • identify any good practice operationally or in policy at a local/national level
  • identify any deficiencies operationally or in policy at a local/national level

The Notification of a Significant Safeguarding Incident Process

  • Any professional who has a concern about a child should in the first instance discuss the incident with the organisations nominated safeguarding lead
  • If deemed necessary, the SSCB resolution and escalation process should be followed accordingly
  • The Safeguarding Lead of the respective agency should notify the SSCB Business Unit of any incident which in their professional judgement meets the criteria of a Serious Safeguarding Incident
  • In the event that a SSINF is submitted, it will be the responsibility of the Safeguarding Lead to complete the form which will need to be sent to scr.sandwell@nhs.net. If a child is deemed to be at risk of significant harm child protection procedures should be followed.
  •  With respect to NHS Staff it should be noted that completing a SSINF is additional to logging via NHS incident system, not instead of.

Roles & responsibilities

The SSCB Business Manager will within 5 working days:

  • Confirm receipt of the notification by email and/ or telephone contact.
  • Coordinate a discussion with the Chair of the SCR sub-committee, the Chair of QPP and the Group Head for Safeguarding and make a decision regarding action required.
  • Have oversight of the process in the event of a SCR, or any other review being undertaken

The Child Death Coordinator will:

  • Maintain a register of SSINFs
  • Provide regular updates of submitted SSINF’s (and their progress) to SCR Subcommittee
  •  If the situation is deemed to meet the criteria of a Notifiable Incident, as defined in Working Together 2015, it will be the responsibility of the Group Head for Safeguarding to inform Ofsted, the Director of Children’s Services, the LSCB Chair and the SCR sub-committee Chair.

To download a copy of the form click here.

Key Partnerships